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To browse Academia. Skip to main content. By using our site, you agree to our collection of information through the use of cookies. To learn more, view our Privacy Policy. Log In Sign Up. Download Free PDF. Download PDF. A short summary of this paper. Professional with comprehensive and diverse experience as Lead software developer, communication executive, systems engineer, and applications development leader who consistently provides on-time, in- budget deliverables with success leading the support, enhancement and development of business critical-solution, web and mobile applications.

Innovative strategist with strong interpersonal skills and demonstrated ability to build and motivate focused team. ESS provides employees with a user- friendly means of streamlining payroll, while at the same time improving communications with department heads, administrators and management. ESS enables employees to make on-line applications for leave, loans, bursaries and more. Employees can now submit their travel claims online, view their payslips, and update personal information.

This guide will guide you with the basic functionality of the ESS System. Microsoft Internet Explorer 7. Mozilla Firefox 3. The Premier ESS Application forwards these e-mails to your corporate mail server for distribution to the relevant users. It is therefore necessary to configure your mail server to allow mail relays from the ESS Application server. Emails are sent using the standard SMTP protocol.

All transaction notifications to users and approvers are sent via e-mail. While it is recommended that each user have access to a PC and have their own e- mail address, there are situations where this is not possible. In these situations e-mail notifications are usually routed to their supervisor or other designated party. Most web browsers are supported at the current versions available. As part of the rollout of the ESS Application, you will receive an activation e-mail. Very Important: Do NOT forward this e-mail to anyone else, as it contains a unique link to your employee record in the payroll.

The e-mail has an activation link as well as details of the information that you will be required to enter to complete the activation process. Click on the link contained in the e-mail. This will open your default web browser, take you to the ESS web site and open the Account Activation window. Depending on the option selected by your ESS administrator, the Username field may have one of the following properties. Make a note of the assigned username.

Enter your preferred Password. Confirm your Password. Confirm your email address is correct. Changing this email address will not update any other systems. Click on the Activate Account button. You may be prompted by your web browser for your username and password. The Username field will display your corporate username, as detected by the browser. This cannot be changed. To access the ESS Application, click on the link that was provided in your original activation email.

The Requests in Progress section displays a summary of all your requests that are currently in progress i. The Payslips section displays a summary of all your payslips current and archived that are available to be viewed. If you have not role assigned, the above screen will be display.

The role you are assigned to determines what displays on your landing page summary page. This will display the Personal Details Screen.

Fields that have not been complete or require updating can be updated and then submitted for approval and updating of the payroll. Once you have completed the necessary fields that need updating, click on the Submit Request button to submit the changes to workflow for approval.

These types of requests are usually directed to your HR or Payroll department for approval and subsequent updating of your payroll record.

Family Details You can add, view or edit details of family members as they are recorded in the payroll, by selecting the Family Detail option under the Employee section of the menu or navigation bar. History payslips are only stored from the date that the ESS Application was implemented. To view an individual payslip, click on the relevant View link. The selected payslip will be displayed on the screen. This will open the Leave Request Screen. You will receive an email confirming that the request has been submitted to workflow.

As the request progresses through the workflow and is approved or declined by the relevant approver s , email notifications will be sent to you and the relevant approvers.

The ESS Application will reflect your companies leave policy as it has been configured in the Leave Management module. Leave Calendar A leave calendar will be displayed just below the leave request fields. The calendar will automatically centre itself on the month corresponding to the month of the Leave Start Date selected, and will display information for two months prior to that date as well as two month after that date, giving detail for a total of 5 months.

You apply for leave. The leave approver will be notified of the leave request via e-mail. The leave approver may select to approve or decline the request. Once the approver has approved the request, it will be forwarded to the next level for approval. You will receive a confirmation e-mail after the leave request has been approved by each leave approver. Leave in Progress You can view the status of any leave requests that are in progress by clicking on the Leave in Progress link on the menu.

This will open the Requests In Progress page which will list all current requests. This will display the information that was captured when the leave request was submitted. If the leave request has not yet been approved by any of the assigned approvers, the request may be edited or cancelled.

Leave Calendar The Leave Calendar link opens the Leave Calendar report, which displays a graphical view of your leave for a 13 month period centred on the current month. Leave Balances You can view your leave balances for all leave types by clicking on the Leave Balances link on the menu. This will open the Leave Balances Page.

This will display a list of transactions for the particular leave type, with the detail of each transaction. Once the relevant selections have been made, the report can be viewed by clicking on the View Report button. There is also an option to email the report directly to yourself by clicking on the Send Report by Email button.

Cancel Posted Leave It is occasionally necessary to cancel a leave transaction that has already been approved and has updated your leave record in the Payroll. The Posted Leave Transactions page will open, displaying a list of all leave transactions currently linked to your leave record in the Payroll. This page can be filtered by a specific leave type if necessary.

Find the relevant leave transaction that you want to cancel and then click on the Cancel link. This will open the Cancel Leave Request page, where a cancellation comment can be entered and the cancellation request submitted to workflow. This will open the Overtime Request page. Adding an Overtime Item To add an item to the Overtime Request, click on the “Add” button, which will open the Add Overtime Item pop-up, where the relevant overtime detail can be captured.

Select the relevant Overtime Type and then click on the Select button. The pop-up will refresh and show all the fields relevant to the selected Overtime Type. Mandatory fields will have a red border, which will only clear when data has been entered for that field. Once all of the relevant fields have been completed, click on the Add button to add this overtime item to the Overtime Request.

The cancel button will close the Add Overtime Item pop-up but not save any detail. Editing an Overtime Item When editing an existing Overtime Item, the Overtime Type cannot be changed, but other fields may be edited as necessary. If fields are edited, click on the Update button to save any changes. The Cancel button will close the Overtime Item pop-up but will not save and changes that may have been made. The bottom half of the Overtime Request screen displays a summary of overtime items that have been added to the current Overtime Request.

The various fields in this grid are: Field Name Description Edit Clicking on the Edit button will open the Add Overtime Item pop-up which will allow the employee to edit the detail of the overtime item. Type This will display the overtime item description. Units This will display the description of the units that were Description supplied.

Hours Units This will display the actual units requested. Requested Remove Item This will remove the overtime item from this overtime request. Updating a request If an existing request is being edited, the Submit Request button will be replaced by an Update Request button. Cancelling a request An existing request can be cancelled by opening the request and then clicking on the Cancel Request button. This will remove the request from workflow.

Overtime Requests In Progress You can view the status of any Overtime requests that are in progress by clicking on the Overtime in Progress link on the menu. This will open the Overtime Requests In Progress page which will list all current requests.

This will open the Overtime Request In Progress page.

 
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